Your promotional materials for ICEF Brazil should arrive between September 16 and September 30, 2024 in São Paulo to allow you sufficient time to check if your packages have arrived and been delivered correctly. All packages will be delivered from our storage facility to the venue on October 1. Packages arriving after this date might face delays in delivery and incur additional charges. Please make the necessary arrangements to meet this deadline. It is very important that you include a proforma invoice. Inspections of deliveries can take up to 4 weeks.
To reduce shipping costs, we could recommend Alcantara Printing (contatoalcantarapropaganda@gmail.com) for your promotional materials, as using a local service allows for in-time delivery and avoids international shipping fees and delays.
Package Preparation
When calculating the amount of promotional materials to send to São Paulo please bear in mind that you will have a maximum of 38 pre-scheduled meetings. Please refer to the Shipping Instructions & Delivery Label for detailed information, customs requirements and a delivery label template.
Sustainable alternatives
As we recommend to reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during and for four weeks after the event. In addition, if you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:
- Branded table cloth.
- Reusable table top roller banner.
- QR code to your website/brochures/offers.
- Sustainable giveaways for your potential partners.
- No need for business cards – delegates can scan your v-card on the reverse side of your badge.
- Laptops – power is provided at each table, take your partners through your presentations and videos.
Please note that only organisations with an exhibit table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Please be aware that although Wi-Fi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.