ICEF DubaiProvider Information Pack

Venue: Jumeirah Emirates Towers, Sheikh Zayed Road, Dubai, UAE
Event Date: 13:00 Wednesday, February 12 – 18:30 Friday, February 14 2025.

Please scroll down for detailed timings, including registration and evening receptions.

We are pleased to offer you preferential rates at the Jumeirah Emirates Towers, where the event will take place.

Single rooms start from AED 1,125. 

Rates include breakfast and are subject to 7% municipality fee and 10% service charge, 5% value added tax and Tourism Dirham at AED 20,00 per room per night.

Rates are available for bookings from February 11 to February 15, subject to room availability. For bookings outside this period the regular room rates become applicable. Please note that the booking link expires on 8 January. Reservations must be cancelled 30 days prior to arrival to avoid a penalty of 100% stay including tax. 

Check-in & Check-out
Check-in time is after 15:00 and the latest check-out time is 12:00 noon.

The information below is advisory, we recommend you check your own visa requirements with your local embassy.

Citizens of the following countries will have a 30 day visit visa stamped directly into their passports at the port of entry, without the need to apply for a visa prior to arrival in the UAE: 

Andorra, Brunei, Hong Kong, China, Kazakhstan, Macau, China, Malaysia, Mauritius, Monaco, Mongolia, Republic of Ireland, Ukraine, Uzbekistan, Vatican City.

Citizens of the following countries qualify for a 90 day visit visa. Citizens of the below European countries are also entitled to apply for a pre‑arranged visit visa if their 90‑day visa on arrival has been fully utilised.

Albania, Argentina, Armenia, Austria, Australia, Azerbaijan, Bahamas Islands, Barbados, Belarus, Belgium, Bosnia, Brazil, Bulgaria, Canada, Chile, China, Colombia, Costa Rica, Croatia, Cyprus, Czech Republic, Denmark, El Salvador, Estonia, Fiji, Finland, France, Georgia, Germany, Greece, Honduras, Hungary, Iceland, Israel, Italy, Japan, Kiribati, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Maldives, Malta, Montenegro, Nauru, Netherlands, New Zealand, Norway, Paraguay, Peru, Poland, Portugal, Romania, Russian Federation, Saint Vincent and the Grenadines, San Marino, Serbia, Seychelles, Singapore, Slovakia, Slovenia, Solomon Islands, South Korea, Spain, Sweden, Switzerland, United Kingdom and Northern Ireland, United States of America, Uruguay.

Important information

Before you travel to the UAE, please check your visa requirements and make sure you have a valid visa if needed, or if your passport needs to be valid for 6 months. Holders of non‑standard passports and travel documents may also have different entry requirements: find out if you need to apply for a visa and other passport requirements.

As of 29 April 2016, GCC residence permit holders will need to apply for a UAE visa before arriving in Dubai.

Further information and guidance on how to apply for the UAE visa can be found here.

If you require visa support, please speak directly to the hotel where you will be staying.

Uber / Careem
Taxis are also available through both the Uber and Careem apps from Dubai International Airport. Rates from and to the airport may differ depending on time and traffic. Check the price estimator in your chosen app.

More information on how to get from and to Dubai International Airport can be found here.

Package arrival date: From Monday 10 February 2025 onwards. The venue is unable to store any items received before this date, as a result they may not be accepted.

Package preparation: Please bear in mind that you will have a maximum of 38 pre-scheduled meetings when calculating the amount of promotional materials to send. 

Shipping label: Please use this label on all packages so they are easily identifiable onsite.

Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event.

Please also consider using local suppliers to cut down international shipping. 

Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.

If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:

• Branded table cloth
• Reusable table top roller banner
• QR code to your website/brochures/offers
• Sustainable giveaways for your potential partners
• No need for business cards – delegates can scan your v-card on the reverse side of your badge
• Laptops – power is provided at each table so you can show your meeting partners your videos and presentations 

Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.

*Not applicable to accompanying persons/guests

You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform: 

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through. 

Please note that you will not be provided with a printed copy of your schedule at the event.

You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in front of the meeting hall in the Godolphin Ballroom Foyer 13:00 on Wednesday 12 February. Participants arriving after the above-stated period can register on Thursday, February 13th, from 08:00 onward. 

As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.

If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.

Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility. 

You can find out more via the seminar tab on your schedule and on the event website.

Meeting and Display tables will be accessible as of 08:00 am on Thursday 13 February. 

Meeting Table = 120 x 60cm
Display Table = 120 x 60cm (A literature display rack is available if requested in advance)

Each meeting table will be covered with a tablecloth, will have access to an electricity outlet and table signage will be provided.

Wednesday 12 February

• Refreshment break: 16:00 – 16:30

Thursday 13 February and Friday 14 February

• Welcome refreshments: 08:00 – 09:00
• Refreshment breaks: 11:00 and 16:00 (30 minutes)
• Lunch: 13:00 – 14:00 

Please contact us should you have any special dietary requirements.

Welcome Reception: Wednesday 12 February, 19:00-21:00 in the Prefunction Area sponsored by St. George‘s University.

Dinner Reception: Thursday 13 February, 20:00-23:00 at the Terrace Between the Towers. 

The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.

To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.

Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.

If you are travelling on post-event to attend the ICEF Middle East Scholarship and Partnership Summit in Oman, you can fly from Dubai International Airport (DXB) directly to Muscat International Airport (MCT). The flight takes approximately 1 hour 15 minutes.

If you are interested in attending this event, please contact your ICEF representative. Preferential rates are available for participants who are already registered for ICEF Dubai.  

For further details on the event, please visit our website.

• Time zone: GMT + 4 hours.
• Climate: Sub-tropical, arid climate. Infrequent rainfall can be expected during the winter. Temperatures in February range from approx. 12°C at night to 23°C during daytime. Clothing should be modest, as the UAE is an Islamic country. In the evening, light sweaters and jackets are recommended.
• Currency: Dirham (AED). Credit cards are widely accepted. See x-rates.com for the latest rates.
• Electricity: 220 volts.
• Plug type: The standard plug is type G with three rectangular pins. Please bring your own adaptors if necessary 
• More information about Dubai can be found at https://www.visitdubai.com/en/.

If you have any questions prior to the event, please do not hesitate to contact us by email to icef-dubai-providers@icef.com.

We look forward to welcoming you to Dubai!