*only applicable to agents based outside of Tokyo
Keio Plaza Hotel
You will be provided with a hotel room, for two nights from Monday afternoon, February 24, 2025 until Wednesday morning, February 26, 2025.
Your presence will be expected throughout the duration of the event.
A formal hotel booking confirmation will be sent to you approximately four weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.
Terms and Conditions
- Event cancellation: If, for some reason you will be unable to attend ICEF Japan-Korea 2025, please let us know by January 25th or you will be subject to a cancellation fee of 300 EUR.
- Event no-show: If you do not arrive for your reservation or fail to attend without contacting us, you will be charged for your accommodations for the entire period of the event, plus the cancellation fee.
- Additional person(s): If you require an extra person to be accommodated in your room, kindly inform us without delay. An additional charge of 150 EUR per person, per room will apply and must be organised in advance of the event.
- Early Departure: Should you need to leave the event earlier than February 25th at 19:00, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early, without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.
- Hotel extra charges: All extra costs (i.e. mini-bar, room service, telephone, early/late check-in/out) will not be sponsored by ICEF and are at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
- Check-in & Check-out: Earliest possible check-in time is 15:00 and the latest check-out time is 11:00 am.
- Hotel Property Damage: Guests are hereby notified that any damage caused to the property of the hotel during their stay will result in charges applied to the credit card on file. Should you discover any damaged furniture or interior details within your designated room after check-in, please report such instances to the reception desk immediately.
The Keio Plaza Hotel is at the perfect location to explore the delights of the city of Tokyo. Just outside Tochomae Station or only 5-minute walk from Shinjuku Station, the most popular shopping and entertainment spots, our luxury hotel provides stunning experiences which will linger with guests for a long time. To discover more about hotel location and transportation means, please click here.
Further information on the Keio Plaza is available here.