ICEF AfricaAgent Information Pack

Venue: Kigali Convention Centre, Kimihurura Roundabout P.O. Box 6629, Kigali, Rwanda​
Event Date: 13:00 Wednesday, June 25 – 18:30 Friday, June 27 2025. 

Please scroll down for detailed timings, including registration and evening receptions.

*only applicable for fully sponsored agencies located outside of Kigali.

You will be provided with a hotel room, including breakfast, for three nights from Wednesday afternoon, June 25, 2025 until Saturday morning, June 28, 2025 at one of our partner hotels. 

Your presence will be expected throughout the duration of the event.

A formal hotel booking confirmation will be sent to you approximately four weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.

Accommodation terms & conditions: 

• Event cancellation: If for some reason you will be unable to attend, please let us know by May 14 2025 or you will be subject to a cancellation fee of 395 EUR.
• Event no-show: If you do not arrive for your reservation or fail to attend without contacting us, you will be charged for your accommodations for the entire period of the event, plus the cancellation fee.
• Additional person(s): If you require an extra person to be accommodated in your room, kindly inform us without delay. An additional charge of 150 EUR per person, per room will apply and must be organised in advance of the event.
• Early Departure: Should you need to leave the event earlier than 27 June  at 18:30, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.
• Hotel extra charges: All extra costs (i.e. mini-bar, room service, telephone, early/late check-in/out) will not be sponsored by ICEF and are at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
• Check-in & Check-out: Earliest possible check-in time is 14:00 and latest check-out time is 12:00 noon.

Additional nights:
Booking an additional night is optional and at your own expense. Please click here to book online if you wish to extend your stay. Please only reserve additional nights outside of your sponsored nights.

Radisson Blu Hotel & Kigali Convention Centre 

Check in time is 15:00, Check out time at 12:00 noon.

Further information on the Kigali Convention Centre is available here.

The information below is advisory, we recommend you check your own visa requirements with your local embassy. 

Requirements for visas differ from country to country, some are exempt and others need to obtain visas on arrival or in advance.

Further information and guidance on how to apply for the African visa can be found here.

For any visa-related questions, please contact visasupport@icef.com

Taxis are available 24 hours a day at Kigali International Airport. They are mostly white with a horizontal strip of color. Most do not have meters and any rate in Kigali or outside Kigali must be negotiated with the driver before entering the vehicle. The official rates are, from the airport, RWF 2500 for the first kilometer traveled and 600 RWF per additional kilometer.

You can also use ATAK Taxis painted in sky-blue or Volkswagen Mobility Solutions (MOVE). 

These airport transport taxis are available 24/7 at designated taxi/cabs ranks. Kindly look for taxi drivers outside the arrival gate. See the official taxi pictures here.  

Public Transport 

In Rwanda, the public transportation system operates smoothly and dependably, featuring privately operated buses that serve the entire nation. Several lines pass on the KN5 road and provide a stop within 400 meters of the terminal. On average travel rates are RWF 300 for a single trip and RWF 600 per day. There is no railway network in place.

Transfer: request additional information from the hotel
Email: info.kigali@radissonblu.com
Phone: +250252252252

*Not applicable to accompanying persons/guests

You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform: 

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips 
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. 

We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through. 

Please note that you will not be provided with a printed copy of your schedule at the event.

*sponsorship opportunities are applicable for IAS agents only.

If you’re looking to increase your brand visibility and heighten your networking potential at ICEF events, why not consider agent enhanced participation or sponsorship opportunities?

Visit our website to view the available sponsorship items or contact your account manager.

You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in the Concourse of Kigali Convention Centre from 13:00 on Wednesday 25 June and from 08:00 on Thursday 26 June. 

As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.

Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility. 

You can find out more via the seminar tab on your schedule and on the event website.

Wednesday 25 June

• Refreshment break – 16:00 – 16:30

Thursday 26 June and Friday 27 June 

• Welcome Refreshments – 08:00 – 09:00
• Refreshment breaks- 11:00 and 16:00 (30 minutes)
• Lunch – 13:00 – 14:00 

Please contact us should you have any special dietary requirements.

Welcome Reception: Wednesday 25 June, 19:00-21:00 on Terrace 1.

Dinner Reception: Thursday 26 June, 20:00-23:00 in Meeting Hall 1&2.

The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.

To ensure that we are able to provide the best experience for all attendees, we would like to remind you that agents are hosted at ICEF events on the condition that they remain with the event for the duration of the programme. Please see our full event terms and conditions.

• Time zone: Kigali is 2 hours ahead of GMT.
• Currency: The official currency is the Rwandan Franc (RWF). For current exchange rates, please see x-rates. Rwanda is a cash-based society, but electronic payments and online banking are increasingly available. Not all hotels and restaurants, especially outside of Kigali, accept credit cards.
• Electricity: The standard voltage is 230 V, and the frequency is 50 Hz.
• Plug type: The power plugs and sockets are of types C & J. Visitors may need to bring their own adaptors.
• Climate: Kigali enjoys a tropical temperate climate. The average annual temperature ranges between 16 and 20 C, without significant variations. 

If you have any questions prior to the event, please do not hesitate to contact us by email to icef-africa-agents@icef.com.

We look forward to welcoming you to Kigali!