Venue: Kigali Convention Centre, Kimihurura Roundabout P.O. Box 6629, Kigali, Rwanda
Event Date: 13:00 Wednesday, June 25 – 18:30 Friday, June 27 2025.
Please scroll down for detailed timings, including registration and evening receptions.
We are pleased to offer you preferential rates at the Radisson Blu Hotel & Convention Centre, Kigali where the event will take place.
Single rooms start from $250 USD / RWF 285,500 including government tax. Breakfast is included within the rate. Rates are available for bookings from June 22 to June 30, subject to room availability. For bookings outside this period the regular room rates become applicable.
Please note that the booking link expires on May 10. Rooms cancelled less than 24 before arrival will incur a charge of 100% of the total room rate, plus applicable service charges, taxes, and fees. Please review the full terms and conditions at the time of booking.
Check-in & Check-out
Check-in time is after 14:00 and the latest check-out time is 12:00.
The information below is advisory, we recommend you check your own visa requirements with your local embassy.
Requirements for visas differ from country to country, some are exempt and others need to obtain visas on arrival or in advance.
Further information and guidance on how to apply for the African visa can be found here.
For any visa-related questions, please contact visasupport@icef.com
We have partnered with Qatar Airways to bring you a special 10% discount when booking flights for this event, making your trip an even more cost-effective means of expanding your business and securing new partnerships.
To take advantage of the discount, please visit this website and use the code ICEFAFRICA
Please note, the discount is available only on routes operated in full by Qatar Airways.
Kigali International Airport (KGL) is located approximately 6km from the event venue, reachable within half an hour.
Kigali airport has three terminals. The main terminal was built to replace the smaller building that now serves as a VIP terminal. The third terminal is the cargo terminal, which enjoys great activity due to the isolation of Rwanda.
Taxis are available 24 hours a day at Kigali International Airport. They are mostly white with a horizontal strip of color. Most do not have meters and any rate in Kigali or outside Kigali must be negotiated with the driver before entering the vehicle. The official rates are, from the airport, RWF 2500 for the first kilometer traveled and 600 RWF per additional kilometer.
You can also use ATAK Taxis painted in sky-blue or Volkswagen Mobility Solutions (MOVE).
These airport transport taxis are available 24/7 at designated taxi/cabs ranks. Kindly look for taxi drivers outside the arrival gate. See the official taxi pictures here.
Public Transport
In Rwanda, the public transportation system operates smoothly and dependably, featuring privately operated buses that serve the entire nation. Several lines pass on the KN5 road and provide a stop within 400 meters of the terminal. On average travel rates are RWF 300 for a single trip and RWF 600 per day. There is no railway network in place.
Transfer: request additional information from the hotel
Email: info.kigali@radissonblu.com
Phone: +250252252252
We recommend bringing materials with you or sourcing a local supplier as there are known customs issues in this country.
Package arrival date: From Friday 20 June 2025 onwards. The venue is unable to store any items received before this date, as a result they may not be accepted.
Package preparation: Please bear in mind that you will have a maximum of 38 pre-scheduled meetings when calculating the amount of promotional materials to send.
Shipping label: Please use this label on all packages so they are easily identifiable onsite.
Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.
Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event.
Please also consider using local suppliers to cut down international shipping.
Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.
If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:
Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and tag us @icefglobal! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.
*Not applicable to accompanying persons/guests
You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.
If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform:
Scheduling meetings during the event
To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time.
We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through.
Please note that you will not be provided with a printed copy of your schedule at the event.
If you’re looking to increase your brand visibility and heighten your networking potential, why not consider sponsorship opportunities?
Advertising at ICEF Africa and other ICEF events helps build your brand, grow your business and provide significant international exposure. Visit our website to view the available sponsorship items or contact your account manager to build a customised package.
You will be able to collect your badge and welcome bag from the ICEF hospitality desk in the Concourse of Kigali Convention Centre from 13:00 on Wednesday 25 June and from 08:00 on Thursday 26 June.
As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.
Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility. You can find out more via the seminar tab on your schedule and on the event website.
Meeting and Display tables will be accessible as of 08:00 am on Thursday 26 June.
Meeting Table = 150 x 60cm
Display Table = 180 x 90cm
Each meeting table will be covered with a tablecloth, will have access to an electricity outlet and table signage will be provided.
Wednesday 25 June
Thursday 26 June and Friday 27 June
Please contact us should you have any special dietary requirements.
Welcome Reception: Wednesday 25 June, 19:00-21:00 on Terrace 1
Dinner Reception: Thursday 26 June, 20:00-23:00 in Meeting Hall 1&2
The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.
If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.
To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.
Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.
If you have any questions prior to the event, please do not hesitate to contact us by email to icef-africa-providers@icef.com.
We look forward to welcoming you to Kigali!
