*only applicable for fully sponsored agencies located outside of Goa
Your accommodation at ICEF South Asia 2025 will be sponsored by ICEF for three nights from Thursday, February 6, 2025 until Sunday morning, February 9, 2025 at the Grand Hyatt Goa and it includes breakfast.
A formal hotel booking confirmation will be sent to you approximately four weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.
Terms and Conditions
- Event cancellation: If, for some reason you will be unable to attend, please let us know by December 26 or you will be subject to a cancellation fee of 300 EUR.
- Event no-show: If you do not arrive for your reservation or fail to attend without contacting us, you will be charged for your accommodations for the entire period of the event, plus the cancellation fee.
- Additional person(s): If you require an extra person to be accommodated in your room, kindly inform us without delay. An additional charge of 150 EUR per person, per room will apply and must be paid in advance of the event.
- Early Departure: Should you need to leave the event earlier than February 8 at 18:30, please inform us of this at least 4 weeks in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early, without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.
- Hotel extra charges: All extra costs (i.e. mini-bar, room service, telephone, early/late check-in/out) will not be sponsored by ICEF and are at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
- Check-in & Check-out: Earliest possible check-in time is 16:00 and the latest check-out time is 12:00 noon.
- Hotel Property Damage: Guests are hereby notified that any damage caused to the property of the hotel during their stay will result in charges applied to the credit card on file. Should you discover any damaged furniture or interior details within your designated room after check-in, please report such instances to the reception desk immediately.
Additional nights
Booking additional nights is optional and at your own expense, you must use the ICEF discount code: G-ID02, to receive a special rate via the ‘corporate code’ option. Please only reserve additional nights outside the above stated period.
