ICEF Secondary Education KLProvider Information Pack

Venue: Shangri-La Kuala Lumpur, 11, Jln Sultan Ismail, 50250 Kuala Lumpur
Event Date: 13:00 Wednesday, January 15 – 18:30 Friday, January 17 2025. 

Please scroll down for detailed timings, including registration and evening receptions.

We are pleased to offer you preferential rates at the Shangri-La Kuala Lumpur, where the event will take place.

Single rooms start from MYR 560.00 + 10% service charge and 8% government tax. Breakfast is included within the rate. A deposit equal to one night’s room and tax will be charged to the individual’s credit card at the time of reservation.

Rates are available for bookings from January 12 to January 20, subject to room availability. For bookings outside this period the regular room rates become applicable.

Please note that the booking link expires on 12 December. Rooms cancelled after 18:00 local hotel time on January 05, 2025 will be subject to 100% of stay room charge, plus applicable service charge, tax and fees.

Check-in & Check-out
Check-in time is after 14:00 and the latest check-out time is 12:00.

The information below is advisory, we recommend you check your own visa requirements with your local embassy.

Visas are required for nationals from the following countries when entering Malaysia:

Afghanistan, Angola, Bangladesh, Bhutan, Burkina Faso, Burundi, Cameroon, Central African Republic, Colombia, Congo (Democratic Republic), Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Ghana, Guinea-Bissau, Hong Kong (Special Administrative Region), India, Ivory Coast (Côte d’Ivoire), Kosovo, Liberia, Mali, Montenegro, Mozambique, Myanmar, Nepal, Niger, Nigeria, North Korea, Pakistan, Rwanda, Serbia, Sri Lanka, Western Sahara

Further information and guidance on how to apply for the Malaysian visa can be found here.

All foreign citizens travelling to Malaysia are required to complete the Malaysia Digital Arrival Card (MDAC) three days prior to arrival, except:

i. Citizens of Singapore;
ii. Diplomatic and Official Passport holders;
iii. Malaysian Permanent Residents and Long Term-Pass holders;
iv. General Certificate of Identity (GCI) Brunei Darussalam holders;
v. Brunei Malaysia Frequent Traveller Facility holders;
vi. Thailand Border Pass holders; and
vii. Indonesia Cross-Border Travel Document (PLB) holders.

For further details, please visit the Immigration Department of Malaysia’s website.

For any visa-related questions, please contact visasupport@icef.com

KLIA Express Train
The journey from the airport to the KL Sentral in the city centre by KLIA Express takes approximately 30 minutes. The KLIA Express operates at 15-minute intervals during peak hours and 20 minutes during off-peak. This service is available between 5 am and 1 am daily. A one-way ticket on KLIA Express is approximately MYR 55.

From KL Sentral, it is a 20-minute taxi ride to the hotel. Taxi coupons are available at any registered counters at the arrival hall of KL Sentral, costing approximately MYR 17.

Sultan Abdul Aziz Shah Airport is located around 26km from the event venue and is reachable within 30 minutes.

Taxis are available from the Arrivals terminal, or you can use the Grab app to book your taxi. No trains run from this airport into the city centre.

Package arrival date: From Sunday 12 January 2025 onwards. The venue is unable to store any items received before this date, as a result they may not be accepted.

Package preparation: Please bear in mind that you will have a maximum of 38 pre-scheduled meetings when calculating the amount of promotional materials to send.

Shipping label: Please use this label on all packages so they are easily identifiable onsite.

Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.

Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event. Please also consider using local suppliers to cut down international shipping.

Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.

If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:

• Branded table cloth
• Reusable table top roller banner
• QR code to your website/brochures/offers
• Sustainable giveaways for your potential partners
• No need for business cards – delegates can scan your v-card on the reverse side of your badge
• Laptops – power is provided at each table so you can show your meeting partners your videos and presentations

Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform: 

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through.

Please note that you will not be provided with a printed copy of your schedule at the event.

If you’re looking to increase your brand visibility and heighten your networking potential, why not consider sponsorship opportunities?

Advertising at ICEF Secondary Education KL and other ICEF events helps build your brand, grow your business and provides significant international exposure. Visit our website to view the available sponsorship items or contact your account manager to build a customised package.

You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in the Lower Lobby Foyer from 13:00 on Wednesday 15 January and in the Grand Ballroom Foyer from 08:00 on Thursday 16 January. 

As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.

If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.

Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility. 

You can find out more via the seminar tab on your schedule and on the event website.

Meeting and Display tables will be accessible as of 08:00 am on Thursday 16 January. 

Meeting Table = 183 x76cm

Display Table = 183 x 76cm (A literature display rack is available if requested in advance)

Each meeting table will be covered with a tablecloth, will have access to an electricity outlet and table signage will be provided.

Welcome Reception: Wednesday 15 January, 19:00-21:00 in the Lemon Garden & Standing Terrace.

Dinner Reception: Thursday 16 January, 20:00-23:00 in the Grand Ballroom. 

The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

If you are attending as an accompanying person without a meeting schedule your attendance at both receptions will be automatically registered.

To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.

Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.

• Time zone: Kuala Lumpur is 8 hours ahead of GMT.
• Currency: The official currency is the Malaysian Ringgit (MYR). For current exchange rates, please see x-rates. Credit cards are widely accepted.
• Electricity: The standard voltage is 240 V, and the frequency is 50 Hz.
• Plug type: The power plugs and sockets are of type G. Visitors may need to bring their own adaptors.
• Climate: Kuala Lumpur has a tropical rainforest climate, with consistent temperatures throughout the year. Average temperatures in January are around 31°C during the day and 23°C at night.

If you have any questions prior to the event, please do not hesitate to contact us by email to icef-secondary-providers@icef.com.

We look forward to welcoming you to Kuala Lumpur!