ICEF USAAgent Information Pack

Venue: Marriott Marquis San Diego Marina Hotel, 333 West Harbor Drive, San Diego, California, USA, 92101
Event Date: 15:00 Friday, May 30 – 18:30 Saturday, May 31 2025.

Please scroll down for detailed timings, including registration and evening receptions.

If you are based outside of San Diego, your accommodation at ICEF USA 2025 will be sponsored by ICEF for two nights from Friday, May 30, 2025 until Sunday morning, June 1st, 2025 at the Marriott Marquis San Diego Marina Hotel. Please note that your presence will be expected on both event days.

A formal hotel booking confirmation will be sent to you approximately three weeks prior to the event. ICEF will sponsor one room per agency unless otherwise stated.

Terms and Conditions

• Event cancellation: If for some reason you will be unable to attend, please let us know by April 18 or you will be subject to a cancellation fee of 395 EUR.
• Event no-show: If you do not arrive for your reservation or fail to attend without contacting us, you will be charged for your accommodations for the entire period of the event, plus the cancellation fee.
• Additional person(s): If you require an extra person to be accommodated in your room, kindly inform us without delay. An additional charge of 150 EUR per person, per room will apply and must be paid in advance of the event.
• Early Departure: Should you need to leave the event earlier than May 31 at 18:30, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early, without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.
• Hotel extra charges: All extra costs (i.e. mini-bar, room service, telephone, early/late check-in/out) will not be sponsored by ICEF and are at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
• Check-in & Check-out: Earliest possible check-in time is 16:00 and the latest check-out time is 11:00 am.

Additional nights
Booking an additional night is optional and at your own expense. Please click here to book online if you wish to extend your stay. Please only reserve additional nights outside of your sponsored nights.

The information below is advisory, we recommend you check your own visa requirements with your local embassy

Visas are required for all foreigners entering the United States unless they are from a country that participates in the Visa Waiver Program.

For the purposes of ICEF USA 2025 you will need to apply for a B-1 visa. A non-immigrant visa, designed for persons who want to enter the United States on a temporary basis for business purposes.

ICEF offers visa support which provides you with a letter of invitation for the duration of the event and company documentation required for your visa appointment. If you wish to request this service, please send an email to visasupport@icef.com

To find out more about country-respective visa requirements visit this website.

Bus
Greyhound, a prominent bus service provider in the USA, offers convenient connections from numerous airports across the country to San Diego. To identify a suitable route and schedule that aligns with your travel plans, please utilize the provided link to access the Greyhound website and conduct a comprehensive search.

Other transportation nearby:

Subway Station: San Diego Metropolitan Transit System

Train Station: Santa Fe Depot , Old Town Trolley Stop E

If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform:

• Getting Started 
• Scheduling Meetings – Useful Hints & Tips
• Video tutorials

Scheduling meetings during the event

To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time. 

We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through. 

Please note that you will not be provided with a printed copy of your schedule at the event.

You will be able to collect your badge and welcome pack on Friday, May 30, 2025, from 15:00 to 19:00 and from 08:00 Saturday 31 at the ICEF hospitality and registration desk located in the Pacific Ballroom Foyer.

Participants arriving after this can register on Saturday May 31 from 8:00 onwards in the same location.

As this is an invitation only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.

Join us on the first day of the event for the round table discussions providing up-to-date information about the latest market trends and issues relevant to international education and student mobility.

You can find out more via the seminar tab on your schedule and on the event website.

Friday 30 May 

• Refreshment break – 16:30 (30 minutes)

Saturday 31 May 

• Welcome Refreshments – 08:00 – 08:30
• Refreshment breaks- 10:30 and 16:00 (30 minutes)
• Lunch – 13:00 – 14:00 

Please contact us should you have any special dietary requirements.

Welcome Reception: Friday 30 May, 19:00 – 21:00 – Marriott Grand Ballroom Terrace sponsored by California ESL Language Academy.

The dress code for the reception is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.

If you are attending as an accompanying person without a meeting schedule your attendance will be automatically registered.

To ensure that we are able to provide the best experience for all attendees, we would like to remind you that agents are hosted at ICEF events on the condition that they remain with the event for the duration of the programme (specifically, from day 1 registration to end of meetings on day 2).

Please see our full event terms and conditions.

San Diego is a city on the Pacific coast of California known for its beaches, parks and warm climate. Immense Balboa Park is the site of the renowned San Diego Zoo, as well as numerous art galleries, artist studios, museums and gardens. A deep harbor is home to a large active naval fleet, with the USS Midway, an aircraft-carrier-turned-museum, open to the public.

• Time zone: Pacific Standard Time (GMT -8 hours)
• Currency: The official currency is the United States Dollar (USD). For current exchange rates, please see x-rates. Credit cards are widely accepted.
• Electricity: The standard voltage is 120 V, and the frequency is 60 Hz.
• Plug type: The power plugs and sockets are of type A & B. Visitors may need to bring their own adaptors.
• Climate: San Diego has a mild year-round Mediterranean climate, with consistent temperatures throughout the year. Average temperatures in May range from around 15°C at night to 21°C during the day.
• More information about San Diego can be found here.

If you have any questions prior to the event, please do not hesitate to contact us by email at icef-san-diego-agents@icef.com.

We look forward to welcoming you to San Diego!