Venue: Marriott Marquis San Diego Marina Hotel, 333 West Harbor Drive, San Diego, California, USA, 92101
Event Date: 15:00 Friday, May 30 – 18:30 Saturday, May 31 2025.
Please scroll down for detailed timings, including registration and evening receptions.
We are pleased to offer you preferential rates at the Marriott Marquis San Diego Marina Hotel, where the event will take place.
Single rooms start from $349+ Tax.
A deposit equal to one night’s room and tax will be charged to the individual’s credit card at the time of reservation.
Rates are available for bookings from May 29 to June 01, subject to room availability. For bookings outside this period the regular room rates become applicable.
Please note that the booking link expires on May 8th.
Check-in & Check-out
Check-in time is after 16:00 and the latest check-out time is 11:00.
Visas are required for all foreigners entering the United States unless they are from a country that participates in the Visa Waiver Program.
For the purposes of ICEF USA 2025 you will need to apply for a B-1 visa. A non-immigrant visa, designed for persons who want to enter the United States on a temporary basis for business purposes.
ICEF offers visa support which provides you with a letter of invitation for the duration of the event and company documentation required for your visa appointment. If you wish to request this service, please send an email to visasupport@icef.com
To find out more about country-respective visa requirements visit this website.
San Diego International Airport (SAN) is located approximately 6 km from the event venue, reachable within 30 minutes. You can find more information about the airport here.
Taxis
Official taxi stands can be found both at Terminals 1 and 2 at San Diego Airport. After baggage claim, follow the signs leading to the Transportation Plazas, cross the street and you will find multiple taxis lined up.
Taxis Apps
The RideYellow app and Uber is also available at San Diego International Airport. Rates from and to the airport may differ depending on time and traffic. Check the price estimator in your Uber app.
Bus
Greyhound, a prominent bus service provider in the USA, offers convenient connections from numerous airports across the country to San Diego. To identify a suitable route and schedule that aligns with your travel plans, please utilize the provided link to access the Greyhound website and conduct a comprehensive search.
Other transportation nearby:
Subway Station: San Diego Metropolitan Transit System
Train Station: Santa Fe Depot , Old Town Trolley Stop E
Share the event badges on your social media networks to spread the word and let everyone know you’re attending. Don’t forget to use the #ICEF hashtag and get involved! And if you’re a speaker or sponsor, please ask your account manager for your personalised social media badge.
Package arrival date: From Wednesday 28 May 2025 onwards.
The venue is unable to store any items received before this date, as a result they may not be accepted.
Package preparation: Please bear in mind that you will have a maximum of 16 pre-scheduled meetings when calculating the amount of promotional materials to send.
Shipping label: Please use this label on all packages so they are easily identifiable onsite.
Courier: Please contact a courier of your choice and remember to include a proforma invoice. Inspections of deliveries with incomplete documents can take up to four weeks.
Sustainable alternatives: To reduce the use of paper, you can also upload up to five documents, three videos and up to eight photos into your Marcom eSchedule PRO profile and make them available to agents prior to, during, and for four weeks after the event.
Please also consider using local suppliers to cut down international shipping.
Wifi: Please be aware that although wifi will be provided, we recommend downloading your event materials, presentations and videos directly to your device for your meetings. This helps reduce GHG emissions and ensures the network traffic is not overloaded.
If you’d like to make an impression at your dedicated table here are some suggestions to help you stand out:
Please note that only organisations with a display table may bring a pull up banner. We are unable to facilitate any form of pull up banner in the meeting hall space. All branding must be kept to table top items only.
*Not applicable to accompanying persons/guests
You will receive access to our online meeting scheduling tool, Marcom eSchedule PRO, approximately 5 weeks prior to the event, allowing you to send personalised meeting requests to targeted contacts based on source country or type of programme.
If you are using Marcom eSchedule PRO for the first time, we recommend that you visit the below links to make the most of the platform:
Scheduling meetings during the event
To make the most of your participation, meetings can be scheduled once the event has started, up to one hour before the requested meeting time.
We recommend that you leave Marcom eSchedule PRO open throughout the event and regularly refresh the page to keep an eye on the latest meeting requests that may come through.
Please note that you will not be provided with a printed copy of your schedule at the event.
If you’re looking to increase your brand visibility and heighten your networking potential, why not consider sponsorship opportunities?
Advertising at ICEF USA and other ICEF events helps build your brand, grow your business and provide significant international exposure. Visit our website to view the available sponsorship items or contact your account manager to build a customised package.
You will be able to collect your badge and welcome bag from the ICEF hospitality desk located in the Pacific Ballroom Foyer at 15:00 on Friday 30 May and from 08:00 on Saturday 31 May.
As this is an invitation-only event, anyone not wearing a badge may not be admitted into the event area. Please also understand that for the same reason, we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you change your representative at the event it is important you inform your account manager of this in advance before arriving, otherwise you may experience delays at registration.
Join us on the first day of the event for a programme of seminars and presentations providing up-to-date information about the latest market trends and issues relevant to international education and student mobility.
You can find out more via the seminar tab on your schedule and on the event website.
Meeting and Display tables will be accessible as of 08:00 am on Saturday 31 May.
Meeting Table = 6ft x 2ft
Display Table = 6ft x 2ft
Each meeting table will be covered with a tablecloth, will have access to an electricity outlet and table signage will be provided.
Friday 30 May
Saturday 31 May 2025
Please contact us should you have any special dietary requirements.
Welcome Reception: Friday 30 May, 19:00 – 21:00 – Marriott Grand Ballroom Terrace – Sponsored by California ESL Language Academy
The dress code for both receptions is smart casual. Please note that participants not wearing their event badges will not be admitted. Please register your attendance by clicking the green “Yes, I will attend” button on your MySchedule page.
If you are attending as an accompanying person without a meeting schedule your attendance to the reception will be automatically registered.
To ensure that we are able to provide the best experience for all attendees, we would like to draw your attention to two sections in our event terms and conditions. Section 11 specifically prohibits participants from organising any side event (be it hospitality, seminar, or tour), which entices attendees to leave during the programme. Should you wish to organise an event outside of programme times, where attendance is linked to the ICEF event, then ICEF must be notified in advance and approval must be received in writing.
Additionally, section 12 mandates that any event, seminar, party, reception or tour organised before or after an ICEF event, with the intention of attracting or inviting event attendees, must be applied for and authorised no less than three months in advance.
If you have any questions prior to the event, please do not hesitate to contact us by email to icef-san-diego-providers@icef.com.
We look forward to welcoming you to San Diego!
