*only applicable for fully sponsored agencies located outside of Vancouver.
You will be provided with a hotel room for three nights from Monday afternoon, May 12, 2025 until Thursday morning, May 15, 2025 at one of our partner hotels.
Your presence will be expected throughout the duration of the event.
A formal hotel booking confirmation will be sent to you approximately four weeks prior to the event. ICEF will sponsor one room per agency, unless otherwise stated.
Accommodation terms & conditions:
- Event cancellation: If for some reason you will be unable to attend, please let us know by March 31 2025 or you will be subject to a cancellation fee of 395 EUR.
- Event no-show: If you do not arrive for your reservation or fail to attend without contacting us, you will be charged for your accommodations for the entire period of the event, plus the cancellation fee.
- Additional person(s): If you require an extra person to be accommodated in your room, kindly inform us without delay. An additional charge of 150 EUR per person, per room will apply and must be organised in advance of the event.
- Early Departure: Should you need to leave the event earlier than May 14 at 18:30, please inform us of this well in advance. In accordance with the Agent Terms & Conditions, please note that clients leaving the event early without prior notification to ICEF will be subject to an Early Departure Fee equivalent to one night’s accommodation at the hotel’s prevailing rate.
- Hotel extra charges: All extra costs (i.e. breakfast, mini-bar, room service, telephone, early/late check-in/out) will not be sponsored by ICEF and are at your own expense. The hotel will therefore ask you for your credit card details upon check-in.
- Check-in & Check-out: Earliest possible check-in time is 15:00 and latest check-out time is 12:00 noon.
Additional nights:
Booking an additional night is optional and at your own expense. Please click here to book online if you wish to extend your stay. Please only reserve additional nights outside of your sponsored nights.